The cost of accounting services is one of the most frequently asked questions by entrepreneurs starting a business or switching accounting firms. Prices vary significantly depending on the business form, number of documents, and scope of services. Below we present a current overview of accounting market prices in Poland in 2026.

Simplified bookkeeping (KPiR)

A simplified accounting method intended for sole proprietorships and civil partnerships with annual revenue below EUR 2 million.

  • Up to 10 documents per month - PLN 80 to 200/month
  • 10-30 documents - PLN 150 to 300/month
  • 30-50 documents - PLN 250 to 400/month
  • Over 50 documents - individual pricing, typically from PLN 350

The price usually includes maintaining the KPiR ledger, VAT records (if applicable), preparing tax declarations, and sending JPK files to the tax office.

Lump-sum tax on recorded revenue

Lump-sum taxation is an even simpler form of accounting than KPiR. Prices are typically 10-20% lower than KPiR for the same number of documents:

  • Up to 10 documents - PLN 70 to 150/month
  • 10-30 documents - PLN 120 to 250/month

Full accounting books

Mandatory for limited liability companies (sp. z o.o.), joint-stock companies, and entities exceeding the EUR 2 million revenue threshold. This is a significantly more complex accounting system.

  • Up to 20 documents per month - PLN 330 to 600/month
  • 20-50 documents - PLN 500 to 900/month
  • 50-100 documents - PLN 800 to 1,300/month
  • Over 100 documents - individual pricing, typically from PLN 1,200

Full accounting books should include: maintaining the ledger, balance sheet, profit and loss statement, CIT declarations, JPK, and the annual financial statement.

HR and payroll services

If you employ workers, the accounting firm charges an additional fee for HR services:

  • Maintaining personnel files and payroll calculation - PLN 30 to 60 per employee per month
  • Civil law contracts (mandate, task-specific) - PLN 20 to 40 per contract

The service includes preparing payroll lists, ZUS declarations (DRA, RCA), PIT-11 forms, and tax office settlements.

Additional costs worth knowing about

  • Annual owner PIT return - PLN 150 to 300 (one-time)
  • Sp. z o.o. registration in KRS - PLN 500 to 1,500 (including court fees)
  • VAT-EU registration - PLN 100 to 300
  • KRS changes - PLN 200 to 500 per change
  • Tax office representation - individual pricing

What affects accounting service prices?

The price difference between accounting firms stems from many factors:

  • Number of documents - the more invoices, bank statements, and other documents, the higher the price. Most firms use tiered pricing based on document count.
  • Legal form - full accounting books (sp. z o.o.) are significantly more expensive than KPiR (sole proprietorship).
  • Location - prices in major cities (Warsaw, Wroclaw, Krakow) are higher than in smaller towns.
  • Foreign transactions - handling transactions in foreign currencies, intra-community supplies and acquisitions, and import of services requires additional work and increases the price.
  • Industry - some businesses (e.g., e-commerce, international transport) require specialized accounting knowledge.
  • Number of employees - each employee adds HR and payroll costs.

Online vs traditional accounting firm

Two cooperation models are available on the market:

Online accounting firm

  • Lower prices (no physical office costs)
  • Convenient document submission through a platform
  • Often limited personal contact
  • Good for simple businesses with few documents

Traditional accounting firm

  • Personal contact with your accountant
  • Ability to deliver documents in person
  • Often a wider range of advisory services
  • Better option for complex businesses and companies

Many modern accounting firms combine both models - offering an online platform for document submission while also providing the option for face-to-face meetings.

What should be included in the price?

Before signing a contract with an accounting firm, make sure the price covers:

  • Maintaining books (KPiR or full)
  • Preparing and sending tax declarations (VAT, PIT/CIT)
  • Generating and sending JPK files to the tax office
  • ZUS settlements (DRA declarations)
  • Annual financial statement (for full books)
  • Ongoing tax consultations

Some firms charge separately for the annual financial statement or tax returns - it is worth checking before signing the contract.

Why cheapest is not always best

It may be tempting to choose the cheapest offer on the market, but keep a few things in mind:

  • Liability insurance - a professional accounting firm carries civil liability insurance that protects you in case of an accounting error.
  • Experience and specialization - a firm that knows your industry will save you money through tax optimization.
  • Timeliness - delays in filing declarations can result in financial penalties.
  • Availability - the ability to quickly reach your accountant on urgent matters is invaluable.

LinTax pricing in Wroclaw

LinTax accounting firm based in Wroclaw offers transparent and competitive pricing:

  • Simplified bookkeeping (KPiR/lump-sum) - from PLN 320 per month
  • Full accounting books - from PLN 500 per month
  • HR and payroll services - individual pricing

The price includes all standard services: maintaining books, tax declarations, JPK, ZUS settlements, and ongoing consultations. No hidden fees.

Summary

The cost of accounting in 2026 depends primarily on the legal form of the business, the number of documents, and the scope of services. For a sole proprietorship with few invoices, you can find services starting from PLN 80 per month, while a limited liability company with full accounting starts from PLN 330 upward.

The most important thing is to choose an accounting firm that combines a reasonable price with service quality, experience, and accountability. Check the LinTax price list or contact us to receive a customized quote tailored to your business needs.